Executive Administrator

Executive Administrator
Location: Glasgow (Head Office)
Salary: Up to £30,000 (with flexibility for the right candidate)
Hours: Full-time, 35 hours per week

We are delighted to be partnering with a well-established and growing organisation to recruit an Executive Administrator to support at senior leadership level.

This is a pivotal, fast-paced position offering the opportunity to work closely with a key member of the executive team, providing high-level administrative and operational support across multiple business areas. The role will suit a highly organised, proactive individual who thrives in a varied environment and enjoys being at the centre of business activity.

The Role

Acting as a true right-hand support, you will play a critical role in ensuring the smooth day-to-day running of senior leadership operations. You will work closely with executive stakeholders, helping to keep teams aligned, projects progressing, and priorities on track.

This is a broad and dynamic role, requiring someone who can confidently juggle competing demands, anticipate needs, and operate with a high degree of professionalism and discretion.

Key Responsibilities

Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed

• Act as a central point of coordination across multiple teams, supporting project tracking and follow-ups
• Attend meetings, produce accurate minutes, and monitor actions through to completion
• Provide comprehensive administrative support to senior leadership, ensuring priorities are effectively managed
• Coordinate travel arrangements including flights, accommodation, and itineraries
• Support with expense management, including company credit card reconciliation
• Assist with diary coordination where required
• Prepare and format documents, reports, and presentations to a high standard
• Liaise with internal and external stakeholders, maintaining strong professional relationships
• Provide wider support across the executive team as needed
• Act as a deputy point of contact during periods of senior team absence

About You

We are looking for a confident, adaptable and highly organised individual who can operate effectively at leadership level.

You will be:

• Proactive and forward-thinking, with the ability to anticipate needs
• Resilient and comfortable working in a fast-paced, evolving environment
• Personable, approachable and confident communicating with senior stakeholders
• Highly organised, with excellent attention to detail
• Able to manage multiple priorities and meet deadlines
• Discreet and trustworthy, with the ability to handle confidential information

Experience and skills

• Previous experience in a senior administrative, PA, EA or coordination role
• Experience supporting senior leaders or executives is highly desirable
• Strong IT skills, particularly across Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organisational and multitasking abilities

Why Apply?

This is a fantastic opportunity to step into a visible and impactful role within a supportive and forward-thinking organisation. You will gain exposure to senior leadership and play a key part in driving operational effectiveness across the business.

For more information, please contact Codie Smtih at Pertemps Recruitment.