Finance & Office Manager

Finance & Office Manager
Managing Director
Hours Required:
Full Time – 36.25 hours per week
(8:50am to 4:50pm Monday–Friday with 45 minutes lunch)
Summary of the Role
Responsible for overseeing financial operations and day-to-day office management, including accounts, payroll, HR, and administrative functions to ensure efficient business performance.Role Details

• Sales ledger processing
• Production of monthly manual ledgers, cashbooks, and P&L (via Excel)
• Production of year-end reporting in association with external accountants
• Cashflow management
• Credit control
• Payroll processing (x3)
• Pension administration
• VAT, CIS, and RTI returns
• Bonus administration (attendance and estimating)
• Share management
• Management of two direct staff members (cost clerk and purchase ledger administrator)
• HR support including disciplinaries, salary reviews, and ad-hoc HR requirements
• Responsibility for IT, phones, and internet service providers
• Strategic support including overhead cost reduction and operational improvements
• Additional duties including:
  • Workwear and training matrix
  • Holiday records and archiving
  • Health screening and apprentice management
  • Clocking system and petty cash
  • Fleet administration
  • Job analysis (CCA)
  • New system implementation and procedure writing
  • Retentions collection
  • Utility negotiations
  • Phone answering
  • Website and LinkedIn updates
  • Management council responsibilities

Requirements

• Minimum 3 years’ experience in a similar role
• Relevant on-the-job experience

Benefits

• Free parking
• Pension
• Life insurance
• 26 days holiday plus bank holidays
  (4 days to be taken over Christmas and New Year)